Training Events Overview

Real-life training will never be obsolete. Usually this is done through seminars and webinars.

Valamis provides a special event management system that will help you oversee the learner participation and share available and upcoming events with the users. 

Training events tab screenshot

The main view has several view modes: Calendar, List, and Grid.

The available tabs filter the events:

  1. All events - all the events (the filtering options listed below still apply)
  2. My events - the events where the user is a trainer or participant
  3. Created by me - the events created by the user
  4. Trainership - the event where the user is a trainer

There are extensive filtering options available on top of tabs, like filtering by event type, language, location, or category.

Confirming participation

If you enable Confirmation of participation in the event settings, you will be able to mark the user attendance, which will count towards their learning goal completion.

To do so, go into the event details. Open Members tab, and you will now see the Attended and Absent buttons in front of every member. Mark attendance by clicking on them.

Training events Members tab

Those with the Attended status will successfully complete any learning goals associated with this event and will get certificates, if Certification is enabled.

Joining an event

Users can join an event through several places in Valamis:

  • Main Training events view
  • Upcoming events on the Dashboard
  • Link in the learning paths, where the event is listed as a learning goal.

Depending on the event enrollment settings, you may either join immediately, or send a request. The instructor will then deny or approve it.

If there're too many requests, you will be put into a waiting list, in case somebody drops out of the event.

Adding an event to your calendar

When you join an event, it is added to your calendar in Valamis. 

If you want to add it to your calendar app, like Google Calendar or Outlook, you need to download the ICS file.

You can do that via Add to your calendar button from the event info card. Once you have the file, just import it into your calendar app of choice.

For Google Calendar, you need to follow through Other Calendars + and select Import

For Outlook, open Add Calendar and select Upload from file.

Training Events Preferences

  • Default scope - limits the list of events to the ones from the current course vs. all courses.
  • Default view - sets the Calendar, Grid, or List view as default.
  • Show filters by default - makes the filter sidebar expanded by default.
  • Default event type - pre-selects Webinar or Classroom type in the event creation dialog.
  • Filter by user language by default 
  • Shopping Cart Page URL - points to the location of the webpage with the Shopping Cart in case you use eCommerce for Training Events.
  • Filter content by category - you can set it to show only the events of specific Categories (with no possibility for the user to select another category)
    • You can include or exclude categories.
    • You can also change the category filter behaviour for the user by either allowing all set categories to be shown, or only specific ones.
  • Use manual confirmation of participation by default - this means that all user participation in new events will need to be manually checked by instructors. 

Microsoft Teams Integration

A new Microsoft Teams integration allows you to create a webinar type of training events that connect to MS Teams. 

When you create such a webinar in Valamis, a Teams meeting is created, and you get the Teams URL in the description of the event. Participants can then use that link to access Teams meeting. Event Sessions (different instances of original event) will have separate Teams meetings, because Sessions are essentially separate events.

If you delete such an event, the Teams meeting will be cancelled.

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